Subcontracting Software for Job Work and Gate Passes
Send material out for job work with approved gate passes, receive processed material back, and inspect it through QC — with nothing lost between your gate and the vendor's.
What it looks like without a system
Material vanishes into job work
Stock sent to subcontractors is tracked on slips of paper, so nobody knows how much material is sitting outside.
Unapproved gate movements
Material leaves the premises without sign-off, exposing the business to loss and disputes.
Uninspected returns
Processed material comes back and goes straight to stock, with quality issues discovered during assembly.
FlexgrewERP treats subcontracting as a controlled pipeline: requisitions are submitted and approved, subcontracting orders formalise the arrangement, gate passes are approved before material physically leaves, and material receipts bring processed goods back through QC. Party-supplied material is inspected too, keeping both directions of job work honest.
Capabilities
What Subcontracting includes
Subcontracting requisitions
Raise and approve requisitions for outsourced operations before any commitment is made.
Subcontracting orders
Approved orders define what is being processed, by whom and against which requirement.
Approved gate passes
Material leaves only on an approved gate pass, with gate-out recorded at the moment of movement.
Material receipts
Processed material returns against a receipt document that closes the loop with the outgoing pass.
Job-work QC
Received material routes to quality inspection before acceptance into stock.
Party-supplied material handling
Material supplied by customers for processing is received and inspected through its own QC flow.
How it works
The subcontracting workflow
- 1
Requisition
Need for job work raised
- 2
Approval
Requisition approved
- 3
Subcontract Order
Terms formalised
- 4
Gate Pass Out
Approved material dispatch
- 5
Vendor Processing
Work done outside
- 6
Material Receipt
Processed goods return
- 7
QC & Stock In
Inspect, then accept
Business outcomes
What changes for your business
Nothing unaccounted
Every kilogram outside your gate is on an approved document.
Disputes prevented
Approved passes and receipts give both sides an agreed record.
Quality maintained
Job-work QC keeps outsourced processing to your standard.
True job-work costing
Documented flows show what outsourcing actually consumes.
FAQ
Subcontracting questions, answered
How does FlexgrewERP control material leaving for job work?
Material moves out only on a gate pass that has been approved, and the physical gate-out is recorded in the system, so outside material is always known and documented.
Is returned job-work material inspected?
Yes. Material receipts from subcontractors are sent to QC, and only accepted quantities enter stock. Rejections are recorded with reasons.
Can we process material supplied by our customers?
Yes. Party-supplied material has its own receipt and QC flow, so customer material is inspected and tracked separately from your own stock.
Do subcontracting documents require approval?
Requisitions are submitted and approved, subcontracting orders are approved, and gate passes are approved before gate-out — three control points before material moves.
Works together with
Related modules
Quality Control
QC checkpoints for purchases, production, job work and returns, with rejection reasons and reports.
Learn moreStore & Warehouse Management
Multi-warehouse operations: GRNs, material issues, stock adjustments and gate movements.
Learn morePurchase Management
Run procurement with requisitions, approval workflows, purchase orders and incoming material QC.
Learn moreSee Subcontracting in action
Book a personalised demo and we'll walk through this module using workflows that match your business.