Send material out for job work with approved gate passes, receive processed material back, and inspect it through QC — with nothing lost between your gate and the vendor's.
Stock sent to subcontractors is tracked on slips of paper, so nobody knows how much material is sitting outside.
Material leaves the premises without sign-off, exposing the business to loss and disputes.
Processed material comes back and goes straight to stock, with quality issues discovered during assembly.
FlexgrewERP treats subcontracting as a controlled pipeline: requisitions are submitted and approved, subcontracting orders formalise the arrangement, gate passes are approved before material physically leaves, and material receipts bring processed goods back through QC. Party-supplied material is inspected too, keeping both directions of job work honest.
Capabilities
Raise and approve requisitions for outsourced operations before any commitment is made.
Approved orders define what is being processed, by whom and against which requirement.
Material leaves only on an approved gate pass, with gate-out recorded at the moment of movement.
Processed material returns against a receipt document that closes the loop with the outgoing pass.
Received material routes to quality inspection before acceptance into stock.
Material supplied by customers for processing is received and inspected through its own QC flow.
How it works
Requisition
Need for job work raised
Approval
Requisition approved
Subcontract Order
Terms formalised
Gate Pass Out
Approved material dispatch
Vendor Processing
Work done outside
Material Receipt
Processed goods return
QC & Stock In
Inspect, then accept
Business outcomes
Every kilogram outside your gate is on an approved document.
Approved passes and receipts give both sides an agreed record.
Job-work QC keeps outsourced processing to your standard.
Documented flows show what outsourcing actually consumes.
FAQ
Material moves out only on a gate pass that has been approved, and the physical gate-out is recorded in the system, so outside material is always known and documented.
Yes. Material receipts from subcontractors are sent to QC, and only accepted quantities enter stock. Rejections are recorded with reasons.
Yes. Party-supplied material has its own receipt and QC flow, so customer material is inspected and tracked separately from your own stock.
Requisitions are submitted and approved, subcontracting orders are approved, and gate passes are approved before gate-out — three control points before material moves.
Works together with
QC checkpoints for purchases, production, job work and returns, with rejection reasons and reports.
Learn moreMulti-warehouse operations: GRNs, material issues, stock adjustments and gate movements.
Learn moreRun procurement with requisitions, approval workflows, purchase orders and incoming material QC.
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Book a personalised demo and we'll walk through this module using workflows that match your business.