Master Data Management — Define Once, Use Everywhere
Customers, vendors, products, raw materials, BOMs, processes, machines and more — clean, central masters that every transaction in the system builds on.
What it looks like without a system
The same item, five names
Each department keeps its own lists, so one raw material appears under five spellings and reports never add up.
BOMs in someone's head
Product recipes live with one senior person, making planning fragile and onboarding slow.
Slow, painful data setup
Typing thousands of items into a new system by hand stalls every ERP effort before it starts.
FlexgrewERP centralises reference data in dedicated masters — customers, vendors, products, raw materials, categories, transporters, machines, work centers, processes and rejection reasons — with bills of materials linking products to their inputs and item process cards defining how items are made. A built-in Excel import engine brings existing data in fast, and activation flags retire records without deleting history.
Capabilities
What Master Data Management includes
Customer & vendor masters
Complete business partner records used consistently across sales, purchasing and reporting.
Products & raw materials
Separate, structured masters for what you sell and what you consume, organised by categories.
Bills of materials (BOM)
Define each product's material recipe — the backbone of material checks, reservations and consumption.
Processes & work centers
Model manufacturing steps and where they happen, powering routing and efficiency reporting.
Machine master
Machines with generated codes and brands, linked to work centers for planning.
Item process cards
Define the process sequence for items, connecting master data to shop-floor execution.
Transporters & rejection reasons
Supporting masters that keep dispatch and quality data consistent.
Excel import engine
Bulk-import master data from Excel to go live in days, not months.
How it works
The master data management workflow
- 1
Import / Create
Masters set up via Excel or forms
- 2
Structure
Categories, BOMs, process cards
- 3
Transact
Documents reference masters
- 4
Maintain
Edit, toggle active, audit
- 5
Analyse
Consistent data, clean reports
Business outcomes
What changes for your business
Reports that reconcile
One item, one code, one name — figures finally match across teams.
Institutional knowledge captured
BOMs and process cards live in the system, not in memory.
Fast onboarding
Excel import turns existing lists into working masters quickly.
Safe housekeeping
Deactivate outdated records while preserving their transaction history.
FAQ
Master Data Management questions, answered
Which masters does FlexgrewERP maintain?
Customers, vendors, products, raw materials, categories, bills of materials, processes, work centers, machines, machine brands, item process cards, transporters, rejection reasons and units of measure.
Does FlexgrewERP support bills of materials?
Yes. Each product carries a BOM defining its material inputs, which production uses for material checks, reservations and requisitions.
Can we import our existing data?
Yes. The built-in Excel import engine loads master data in bulk, which is how most customers move off spreadsheets quickly during implementation.
What happens to old records we no longer use?
Masters carry an active flag — deactivated records stop appearing in new transactions but keep their history intact for reporting and audits.
Works together with
Related modules
Production Management
Plan work orders, reserve materials, run batch cards and track process entries end to end.
Learn moreInventory Management
Track raw material and finished stock live, with ledger, valuation, aging, transfers and reorder alerts.
Learn moreUsers, Roles & Administration
Granular roles and permissions, company settings, GST tax configs, document numbering and email templates.
Learn moreSee Master Data Management in action
Book a personalised demo and we'll walk through this module using workflows that match your business.